Junior Accountant, Addis Ababa, Ethiopia

1. Payment Management

1.1 Petty Cash Payments:

•  Ensure all petty cash payment vouchers are supported by adequate documents    coded and appropriate Project Id has been stated.
•  Supervise the petty cash fund handled by the cashier on a timely base this includes monthly count and reconciliation.
• Ensure appropriate taxes have been deducted from various payments.
• Ensure the accuracy of Petty Cash Request and Replenishment Form made before check is issued for replenishment.
• Keep petty cash documents as per the guideline.

1.2   Bank Payments

•  Ensure all check and bank transfer payment requests have got approval from Program Manager, or Administrative Manager.
• Ensure proforma Invoices and or Bid Analysis are signed and approved before bank payments are prepared.
•  Ensure appropriate withholding tax, Income tax and other government obligations, if any has been deducted before checks are prepared.
•   Ensure the correctness of sum of invoices and supporting documents before sending for check preparation.
• Apply all regulations and laws and any statutory requirements in computation of payments.
•  Ensure appropriate and adequate descriptions or explanations are filled on Check Payment vouchers.
• Prepare local bank transfer orders based on approved requests and send to the respected bank after signed by signatories.
• Keep in a safe box those unused checks and prepare a check book request when there is a need
•  Ensure all payments done shall get approval from Program Manager, or Administrative Manager.
•  Prepare journals and (petty cash, advance, settlements correcting entries and others as required) and forward to Finance Manager.

2. Other Activities

• Review status of advances and payables regularly and take action for timely settlement.
• Prepare accounts and receivables /payables schedule and reconcile with Peachtree ledger balance.
• Responsible for coding and entering data to the system on a timely manner.
•  Ensure the timely collection of all incomes as membership fee or branch contributions.
• Prepare timely stock report and work closely with store keeper.
• Prepare settlement of employment income tax, withholding tax and pension payments to tax authority as per the payment schedule.
•  Ensure all fixed asset of the organization has got unique code and work with the store keeper for its accuracy.
• Follow–up status of unpaid cheeks in hand and other responsible staff.
• Compile all required Peachtree produced and manually prepared reports and statements and other information copy of documents and others as per the standard check list
• Ensure consistent application of EDA finance policy in all aspects of work.
• Participate in meeting of the as per the request of Program Manager on issues and activities as required.
• Assist the Finance and Accounting Finance Manager on monthly and year end accounts closing.
• Perform any other relevant duties as required by the supervisor

Requirements

• Proven experience as a junior accountant
• Excellent organizing abilities
• Great attention to detail
• Good with numbers and figures and an analytical acumen
• Good understanding of accounting and financial reporting principles and practices
• Excellent knowledge of MS Office and familiarity with relevant computer software (e.g. SAP)
• Diploma in accounting, finance or relevant field and minimum of 2years direct work experience