Procurement Officer (National Position) – Ethiopia
Norwegian Refugee Council
Being an employee of the Norwegian Refugee Council (NRC) in Ethiopia the Procurement Officer is expected to represent NRC in a responsible manner and always act in accordance with NRC’s Code of Conduct.
Roles & Responsibilities:
The purpose of the officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.
Job description
General responsibilities:
• Ensure adherence with NRC policies, tools, handbooks and guidelines;
• Implement delegated support function portfolio according to plan of action;
• Prepare and develop status reports as required by management;
• Ensure proper filing of documents;
• Promote and share ideas for improvement of the support function.
Specific responsibilities:
• Daily coordination of NRC procurement activities;
• Ensure all NRC procurements are completed according to procedures at all times, and within the minimum timeframes stipulated for each of the procurements;
• Liaise closely with the Logistics and Admin Manager and procurement Committee, for local procurements;
• Liaising with other NRC field offices on procurement issues, and handle all procurement related issues addressed to the coordination office;
• Assist Program and operational personnel in regular procurement planning meetings;
• Closely coordinate with other procurement officers for bulk purchases;
• Assists staff as needed on creating clear and understandable purchase requests and other documentation;
• Carry out procurements including getting quotations, preparing purchase orders, contracts, negotiations, dealing with vendors, checking legal requirements etc.
• Update price list and vendor database and share with concerned on quarterly basis;
• Follow up PRs, prepare procurement plan on quarterly basis and determine and communicate the average lead time for all categories of materials;
•…
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